Code of Conduct for Repairs and Renovation of Members Flats in Saket CHSL.

Code of Conduct for Repairs and Renovation of Members Flats in Saket CHSL.

Dear Member,

You may be aware that a large number of flats in the society are undergoing Repairs and Renovation at any point of time, which are carried out many times without proper permission from the society.

Over the years, these rampant and extensive repairs have resulted in:

1.    Altering the elevation of the building.

2.    Altering the original plan of the flat.

3.    Damaging the building structure.

4.    Inconveniencing the neighbors.

Your Committee is in the process of obtaining Occupation Certificate (OC) from the Thane Municipal Corporation and any such flats who have altered from the basic plan may not be given OC by the TMC – and the society wont be able to do anything in this regard.

For your information, if member wants to do internal structural changes in his flat, he has to obtain approval from Municipal Corporation and a society NOC. If such changes were made without the prior permission of the society, then the society can take action under the Bye-law No. 166 of the model Bye-laws and similarly can make complaint to the local authority in this regard.

Having regard to the recent building crashes, a specific provision has been made that if a member changes the usage of the premises and carries out unauthorized construction without permission of the society as well as of the competent authority, then he can be expelled.

To prevent any such unpleasant thing happening, your committee appeals to all revert back to the original plan of the flat/building.

We are also proposing certain guidelines in this regard, which the members must follow:

Repairs, renovation or alteration in flat:

a.     Members/residents shall not carry out any repairs, renovation or alteration in his/her flat without obtaining prior written permission of the Managing Committee except in the case of minor repairs (as specified in Annexure 1).  The repair work must not cause any inconvenience to flats occupied by other members / residents;
The Society reserves the right to refuse permission for changes which in their opinion will damage / alter / irreparably harm the structure / façade of the building

b.    A  Member should make an application for obtaining permission from the society at least 10 days before work is scheduled to commence by furnishing full details of the repairs, alteration etc. enclosing a sketch of the flat showing therein the alteration proposed, certification from certified structural consultant confirming that such changes do not weaken or alter any original structural members, and the name of the contractor to whom the work is to be entrusted.

c.     All the costs incurred by the Society in verification of plans, inspection of changes and approvals, if any,  will be borne by the member

d.    In case of rented flat, such application must come from the owner of the flat and not from the occupant;

e.     If the Managing Committee decides to grant permission, it shall be subject to the following conditions:

i)      R.C.C. beams and columns should not be damaged or modified under any circumstances;

ii)     Walls, ceiling or any other parts of the adjoining flat should not be damaged;

iii)    The work shall be carried out only during the permitted hours, viz. from 08.00 a.m. to 1.00 p.m. and 3.00 p.m. to 07.00 p.m.  No work will be allowed on Sundays and Public Holidays. Workers will not be allowed to remain in the building beyond the time of work closure.

iv)    The member shall be required to deposit interest free refundable deposit with the Society (as described below) as security against any damage which may be caused to the property of the society or of any other member in the course of the work:

I.      Civil work (changes in flooring/ walls/ceiling/plumbing) of entire flat (all rooms)  along with painting, woodwork or electrical  work:

o    For All Flats @ Saket CHS LTD flat Rs.7,500/- refundable Deposit

v)     Once approval is given by the Society and deposit paid, the Committee members shall be authorized to make a daily round to the flats to ensure that the work is being done as per the approval given. The society shall levy a non-refundable charge from the day of commencement of work of Rs. 500 per fortnight (or part thereof) per flat for work inside the flat as a charge to cover the cost of inspection and use of lifts.

vi)  In addition to the above deposit, the member will have to furnish a duly signed indemnity in the form specified in Annexure 2 at the time of applying for permission.

vii)   After the repair work is completed, the deposit will be refunded within 15 days, after deducting the cost of damages if any. In case the cost of damage exceeds the deposit amount, the extra cost shall be recovered from the member within 7 days.

viii)   Rubble / waste material should be accumulated in the flat (not lobby) and disposed directly outside the SAKET SOCIETY premises. 

ix)   Construction material i.e. Cement bags, Sand bags etc. should not be transported by using lifts.

ix)    Input material for the approved repairs/changes must be stored in the member’s flat and not anywhere else.

x)     The Society reserves the right to specify the quality of the construction material in the larger interest of the members/building.

xi)    It shall be the responsibility of the members to obtain necessary permission from the Municipal Authorities as may be required from time to time and members shall have to provide an undertaking to the effect that necessary approvals from relevant authorities have been obtained and such changes / modifications are in compliance with law.

xii)   The Managing Committee is at liberty to impose such other relevant conditions as may be required from time to time.

For Saket CHS Ltd.,

Chairman                                                                                                      Secretary

Annexure 1

Minors Repairs:

1.    Minor repairs typically mean the maintenance and upkeep of existing furniture, fixtures, appliances, durables, furnishings, flooring and aesthetic features in a flat.  Illustrative examples include:

a.    Plumbing – Stoppage of leaks, replacement/installation of taps, fixtures and parts

b.    Electrical – Replacement of fuses, installation of fixtures, repair of appliances, lighting fixtures, switches and wiring

c.    Furniture – Repair of existing furniture /woodwork including re-polishing

d.    Painting – Touch up of existing paint on walls, ceiling or furniture /appliances

e.    Furnishing – Installation and repair curtain rods, blinds and netting

f.     Floors – Cleaning and polishing of existing tiles and repair of small cracks/blemishes

2.    The time required for such minor repairs will not normally exceed 2 days at a stretch

3.    Any repair job that is likely to take 5 or more days will not be treated as a minor repair and shall require prior approval


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Annexure 2

Application for Additions/Alterations/Modifications

Date:

The Secretary,
Saket Co-operative Housing Society Limited
Thane (W) 400601.

Dear Sir,

I, ………………………….am the member of Saket  co-operative Housing Society holding flat No. ……………….admeasuring ………………sq.ft on ………………….floor of the building named as ………………..of the society.

I propose to alter / modify / install ………………………………………………………… …………………………………………………………………………………………………

(Details of activity to be mentioned)

 in the above flat for a period of ………………………… by engaging M/s. ……………………………… (Service provider details to be given). 

I declare that I will not carry out any illegal alterations and not do any activity that will cause harm the buildings beams, columns or change the original plan of the building.

I undertake and confirm that the proposed activity will not cause or damage the existing structure of buildings nor it will cause any inconvenience and / or damage to other flats situated in the society premises and indemnify the society and / or its members for any damages that may occur on account of the proposed modifications / alterations / additions.

I further declare that the society is empowered to revoke its permission at its sole discretion that may be invoked in the event of violation of any of the rules, regulations and guidelines issued from time to time.

I also agree to bear all the relevant deposits / charges which are required to be paid to the Society before proceeding with the alterations.

Yours faithfully,

Applicant Name and Flat number.